Q&A - New Member Agency (Administrators) - California Adult Education Program

AEP Questions and Answers

This is a collection of questions that are most frequently asked of the AEP Office. They are organized by topic area and will be updated as needed.

New Member Agency

New Member Agency (2)

Q1 Where can I find the CASAS K12 data for my school district?

Members can access their data via the reports when logged into TopsPro® Enterprise. If you cannot access TE the recommendation is to contact your local data manager for reports. If you need additional TE support email CASAS at caep@casas.org or techsupport@casas.org .

Q2 If the system is displaying an incorrect carryover amount for the current fiscal year, but the calculated budget reflects the correct amount, could this be due to a manual entry in NOVA? How can this discrepancy be corrected?

NOVA is correct. Essentially there are two calculations; (1) which reflects True Carryover which includes your budget (allocation + true carryover= available funds) and the other which monitors the current year allocation and expenditures; aka AB 1491 carryover.

Allocation + True Carryover = Available Funds
Budget - Expenditures = True Carryover
AB 1491 Carryover is: Allocation - Certified Expenditures (As of Q4) = AB 1491 Carryover

Please see the two presentations from webinars on Carryover compliance and the NOVA Terms & Definitions for CAEP for further support.