AEP Questions and Answers
This is a collection of questions that are most frequently asked of the AEP Office. They are organized by topic area and will be updated as needed.
It is a local decision. We want ensure we can track students with actual disabilities. Generally speaking, proof is not required if the disabilities are self-reported, or are identified through assessments they received.
The AEP Office can request intake forms via the newsletter and post what is received from consortia members on Web site.
Questions from CDE to be asked to answer the question:
- Do you have any districts policies that would prevent this?
- Will the district be providing the transportation using school buses and licensed school bus drivers?
- Is the district willing to take on the liability for this service?
- How long will the construction last that would require this practice?
The Consortium List can be found here
Once you click on a consortium, you will be able to view their Annual Plan.
The CAEP Office is deferring to the County Public Health Departments, the County Office of Education and the local school district to decide when students are allowed to go back to their internships. Please check with these entities in your respective county for clearance and guidance.
"The best option to discuss this topic with others is in the Google COVID-19 Group. That is where you can post the question and others can weigh in and give their input.
"The CAEP deliverables can be found on the Due Dates Calendar. The deliverables are also located in the CAEP Beginning of Year Letter and the Fiscal Management Guide for fiscal reporting. CAEP deliverables include the following:
The Annual Plan (A consortium deliverable due August 15th of each year)
The Three Year Plan (A consortium deliverable due in June of the three year cycle)
Quarterly student data submission (An agency deliverable; due dates are included in the Beginning of Year Letter)
Quarterly expenditure reports (An agency deliverable; due dates are included in the Fiscal Management Guide and on the Due Dates Calendar)
CAEP Budgets and Work Plan (An agency deliverable; due date is included in the Fiscal Management Guide)
CAEP Program Area Report (An agency level deliverable; due date is included in the Beginning of Year Letter)
CAEP does not have require an employment and earning survey, nor a technology and professional development plan. CAEP funding is a yearly allocation based on the Governor's budget, which may or may not include a COLA. There are no opportunities for additional funding unless an allocation amendment from another member is completed.
Yes - your consortium's student data will be made available through your CDE consultant after the survey has closed.
Yes, unfunded members still have to approve the CFAD, the annual plan and allocation amendments. Unfunded members do not have to complete Budget & Work Plans, quarterly fiscal reporting, or student data submissions (only if unfunded member is not offering adult education classes).
On the Fact Sheet page - once you have selected a consortium - scroll all the way to the bottom of the page. At the bottom of the page, there will be a download button.
The archived newsletters can be found on the California Adult Education website under Administrator and then News section.
Any agency that would like to become part of a consortium will need to reach out to the Consortium Lead and make that request. Additions are handled at the consortia level. Consortia contacts can be found on the caladulted.org website under Administrators, About Us, Consortia List.
If your questions are related to WIOA II - you can contact your CDE consultant directly. If your questions are related to CAEP, TAP is your first point of contact.
If WIOA II and you do not know who your CDE consultant is, please email TAP and they can help identify who your consultant is.
CAEP is not the WIOA II grant – but we follow all the same protocols and metrics. A local assessment policy would be a good idea, and if you are using CASAS/TOPSPro, you must have a local assessment policy to pre/post test. We would suggest you check with your regional consortium on what the practice is for the region.
The percent shown includes students who are enrolled in high school.
The numbers on the ACS tab are subcategories of the general population (in other words, you do not need to worry about the 16-17 year old category).
If you apply the Disconnected Youth filter, this will give you a more accurate picture of the youth population that would be aligned with the CAEP eligibility. Since 16-17 year olds are allowable under WIOA II, they are included in the overall number; however, they are disaggregated out by age so that users can identify their target population based on CAEP eligibility of 18+ (i.e., they can exclude the 16-17 year olds from their counts).
You are not obligated to allow them to join, or to reduce others to fund them. Any decisions to add or fund a member must voted on and approved at the consortium level. It may be an item to discuss at the next meeting, where a vote can occur to allow them to rejoin the consortium and fund them. If the vote does not pass, the situation is resolved. Legislation states no member shall receive an allocation less than the previous year, unless agreed upon. Although a member is willing, no other members have agreed to give up funding. But the Consortium would have to vote to approve adding the new member as a part of the consortium, whether funding is being given by someone or not.
It's a consortium-level action, so neither the State, nor TAP, will get involved as long as the voting process for the consortium is followed.