AEP Due Dates

* Items with an asterisk are consortium deliverables

February 2019

  • Feb 15: Budget Bill Requirement - 17-18 Program and Expenditure Data by Program Area due in NOVA
  • Feb 28: Preliminary allocations for 2019-20 & 2020-21 released by this date

March 2019

  • Mar 1: 17/18 & 18/19 member expense report due in NOVA (Q2)
  • Mar 1: Close Out of 16-17 member funds in NOVA
  • Mar 31: 17/18 & 18/19 member expense report certified by consortia in NOVA (Q2)
  • Mar 31: End of Q3
  • Mar 31: Close Out of 16-17 funds in NOVA certified by consortia in NOVA

April 2019

  • Apr 30: Student data due in TOPSPro (Q3)

May 2019

  • May 2: CFADs for 2019-20 due

June 2019

  • Jun 1: 17/18 & 18/19 member expense report due in NOVA (Q3)
  • Jun 7: Certified 3-year strategic plan due from consortia in NOVA
  • Jun 17: Data and Accountability Budget Revisions are due
  • Jun 30: (deadline extension): Data and Accountability funded activities end
  • Jun 30: 17/18 & 18/19 member expense report certified by consortia in NOVA (Q3)
  • Jun 30: End of Q4

July 2019

  • Jul 31: Final Data and Accountability expense report due

August 2019

  • Aug 1: Student data due in TOPSPro (Q4) FINAL
  • Aug 15: Annual Plan for 2019-20 due in NOVA
  • Aug 26: Data and Accountability close out and Practice with Promise due

September 2019

  • Sep 1: 17/18 and 18/19 Member Expense Report due in NOVA (Q4)
  • Sep 1: July 1, 2018 to June 30, 2019 expenses by program area due (estimates only) in NOVA
  • Sep 30: End of Q1
  • Sep 30: 17/18 and 18/19 Member Expense Report certified by Consortia in NOVA (Q4)
  • Sep 30: 19/20 Member Program Year Budget and Work Plan due in NOVA (Q1)

December 2019

  • Dec 1: 17/18 and 18/19 and 19/20 Member Expense Report due in Nova (Q1)
  • Dec 31: 17/18 and 18/19 and 19/20 Member Expense Report certified by Consortia in NOVA (Q1)
  • Dec 31: End of Q2
  • Dec 31: July 1, 2018 to June 30, 2019 Instructional Hours and Expenses by Program Area due (actuals) in NOVA and certified by Consortium

January 2020

  • Jan 31: Student Data due in TOPSPro (Q2)

February 2020

  • Feb 28: Preliminary allocations for 2020-21 and 2021-22 released by this date

March 2020

  • Mar 1: 17/18 and 18/19 and 19/20 Member Expense Report due in NOVA (Q2)
  • Mar 1: Close out of 17/18 Member Funds due in NOVA
  • Mar 31: 17/18 and 18/19 and 19/20 Member Expense Report certified by Consortia by NOVA (Q2)
  • Mar 31: Close out of 17/18 funds in NOVA certified by Consortia in NOVA
  • Mar 31: End of Q3

April 2020

  • Apr 30: Student Data due in TOPSPro (Q3)

May 2020

  • May 2: CFADs for 2020-21 due in NOVA

June 2020

  • Jun 1: 18/19 and 19/20 Member Expense Report due in NOVA (Q3)
  • Jun 30: 18/19 and 19/20 Member Expense Report certified by Consortia in NOVA (Q3)
  • Jun 30: End of Q4

August 2020

  • Aug 1: Student Data due in TOPSPro (Q4) FINAL
  • Aug 15: Annual Plan for 2020-21 due in NOVA

September 2020

  • Sep 1: 18/19 and 19/20 Member Expense Report due in NOVA (Q4)
  • Sep 1: July 1, 2019 to June 30, 2020 expenses by program area due (estimates only) in NOVA
  • Sep 30: 18/19 and 19/20 Member Expense Report certified by Consortia in NOVA (Q4)
  • Sep 30: 20/21 Member Program Year Budget and Work Plan due in NOVA
  • Sep 30: End of Q1