November 2024

• Nov 14: Written Expenditure Plan (WEP)* Only for consortia who have exceeded 20% carryover.

December 2024

• Dec 1: 22/23, 23/24 & 24/25 Member Expense Report Due in NOVA (Q1)
• Dec 2: July 1, 2023 to June 30, 2024 Instructional Hours and Expenses by Program Area due (actuals) in NOVA and certified by Consortium *
• Dec 2: Program Area due (actuals) in NOVA and certified by Consortium *
• Dec 31: 22/23, 23/24 & 24/25 Member Expense Report certified by Consortia in NOVA (Q1)
• Dec 31: End of Q2

January 2025

• Jan 31: Student Data due in TOPSPro (Q2)
• Jan 31: Employment and Earnings Follow-up Survey

February 2025

• Feb 28: Preliminary allocations for 2025-26 and 2026-27 released by this date.

March 2025

• Mar 1: 22/23 and 23/24 and 24/25 Member expense report is due in NOVA. (Q2)*
• Mar 31: End of Q3
• Mar 31: 22/23 and 23/24 and 24/25 Member Expense Report certified by Consortia in NOVA (Q2) *

April 2025

• Apr 30: Student Data due in TOPSPro (Q3)
• Apr 30: Employment and Earnings Follow-up Survey

May 2025

• May 2: CFAD for 2025-26 due in NOVA *

June 2025

• Jun 1: 24/25 Member Expense Report due in NOVA (Q3)
• Jun 20: CAEP Three-Year Plan Due
• Jun 30: 24/25 Member Expense Report certified by Consortia in NOVA (Q3) *
• Jun 30: End of Q4

July 2025

• Jul 15: Student Data due in TOPSPro (Q4) FINAL

August 2025

• Aug 15: Annual Plan for 2025-26 due in NOVA *

September 2025

• Sep 1: 23/24 and 24/25 Member Expense Report due in NOVA (Q4)
• Sep 1: 25/26 Certification of Allocation Amendment due in NOVA
• Sep 30: 23/24 and 24/25 Member Expense Report certified by Consortia in NOVA (Q4) *
• Sep 30: 25/26 Member Program Year Budget and Work Plan due in NOVA
• Sep 30: End of Q1

October 2025

• Oct 30: 25/26 Member Program Year Budget and Work Plan certified by Consortia in NOVA *
• Oct 31: Student data due in TOPSPro (Q1)
• Oct 31: Employment and Earnings Follow-up Survey

November 2025

• Nov 14: Written Expenditure Plan (WEP)* Only for consortia who have exceeded 20% carryover.

December 2025

• Dec 1: 23/24, 24/25 & 25/26 Member Expense Report Due in NOVA (Q1)
• Dec 1: July 1, 2024 to June 30, 2025 Instructional Hours and Expenses by Program Area due (actuals) in NOVA and certified by Consortium *
• Dec 31: 23/24, 24/25 & 25/26 Member Expense Report certified by Consortia in NOVA (Q1)
• Dec 31: End of Q2

January 2026

• Jan 31: Student Data due in TOPSPro (Q2)
• Jan 31: Employment and Earnings Follow-up Survey

February 2026

• Feb 28: Preliminary allocations for 2026-27 and 2027-28 released by this date.