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AEP Due Dates

* Items with an asterisk are consortium deliverables

June 2021

  • Jun 1: 19/20 and 20/21 Member Expense Report due in NOVA (Q3)
  • Jun 30: 19/20 and 20/21 Member Expense Report certified by Consortia in NOVA (Q3) *
  • Jun 30: End of Q4

August 2021

  • Aug 1: Student Data due in TOPSPro (Q4) FINAL
  • Aug 15: Annual Plan for 2021-22 due in NOVA *

September 2021

  • Sep 1: 19/20 and 20/21 Member Expense Report due in NOVA (Q4)
  • Sep 1: July 1, 2020 to June 30, 2021 expenses by program area due (estimates only) in NOVA *
  • Sep 1: 21/22 Certification of Allocation Amendment due in NOVA (new)
  • Sep 30: 19/20 and 20/21 Member Expense Report certified by Consortia in NOVA (Q4) *
  • Sep 30: 21/22 Member Program Year Budget and Work Plan due in NOVA
  • Sep 30: End of Q1

October 2021

  • Oct 30: 21/22 Member Program Year Budget and Work Plan certified by Consortia in NOVA *
  • Oct 31: Student data due in TOPSPro (Q1)

December 2021

  • Dec 1: July 1, 2020 to June 30, 2021 Instructional Hours and Expenses by Program Area due (actuals) in NOVA and certified by Consortium *
  • Dec 1: 19/20, 20/21 & 21/22 Member Expense Report Due in NOVA (Q1)
  • Dec 31: 19/20, 20/21 & 21/22 Member Expense Report certified by Consortia in NOVA (Q1) *
  • Dec 31: End of Q2

January 2022

  • Jan 31: Student Data due in TOPSPro (Q2)

February 2022

  • Feb 28: Preliminary allocations for 2022-23 and 2023-24 released by this date.

March 2022

  • Mar 1: Member expense report is due in NOVA.
  • Mar 31: 19/20 and 20/21 and 21/22 Member Expense Report certified by Consortia in NOVA (Q2) *
  • Mar 31: End of Q3

April 2022

  • Apr 30: Student Data due in TOPSPro (Q3)

May 2022

  • May 2: CFAD for 2022-23 due in NOVA *

June 2022

  • Jun 1: 20/21 and 21/22 Member Expense Report due in NOVA (Q3)
  • Jun 30: 20/21 and 21/22 Member Expense Report certified by Consortia in NOVA (Q3) *
  • Jun 30: End of Q4

August 2022

  • Aug 1: Student Data due in TOPSPro (Q4) FINAL
  • Aug 15: Annual Plan for 2022-23 due in NOVA *

September 2022

  • Sep 1: 20/21 and 21/22 Member Expense Report due in NOVA (Q4)
  • Sep 1: 22/23 Certification of Allocation Amendment due in NOVA (new)
  • Sep 1: July 1, 2021 to June 30, 2022 expenses by program area due (estimates only) in NOVA *
  • Sep 30: 20/21 and 21/22 Member Expense Report certified by Consortia in NOVA (Q4) *
  • Sep 30: 22/23 Member Program Year Budget and Work Plan due in NOVA
  • Sep 30: End of Q1