AEP Due Dates
* Items with an asterisk are consortium deliverables
August 2023
- Aug 15: Annual Plan for 2023-24 due in NOVA *
September 2023
- Sep 1: 21/22 and 22/23 Member Expense Report due in NOVA (Q4)
- Sep 1: 22/23 Certification of Allocation Amendment due in NOVA
- Sep 30: 21/22 and 22/23 Member Expense Report certified by Consortia in NOVA (Q4) *
- Sep 30: 23/24 Member Program Year Budget and Work Plan due in NOVA
- Sep 30: End of Q1
October 2023
- Oct 30: 23/24 Member Program Year Budget and Work Plan certified by Consortia in NOVA *
- Oct 31: Student data due in TOPSPro (Q1)
- Oct 31: Employment and Earnings Follow-up Survey
December 2023
- Dec 1: Program Area Report: July 1, 2022 to June 30, 2023 Instructional Hours and Expenses by Program Area due (actuals) in NOVA and certified by Consortium *
- Dec 1: 21/22, 22/23 & 23/24 Member Expense Report Due in NOVA (Q1)
- Dec 31: 21/22, 22/23 & 23/24 Member Expense Report certified by Consortia in NOVA (Q1)
- Dec 31: End of Q2
January 2024
- Jan 31: Student Data due in TOPSPro (Q2)
- Jan 31: Employment and Earnings Follow-up Survey
February 2024
- Feb 28: Preliminary allocations for 2024-25 and 2025-26 released by this date.
March 2024
- Mar 1: 21/22 and 22/23 and 23/24 Member expense report is due in NOVA. (Q2)*
- Mar 31: 21/22 and 22/23 and 23/24 Member Expense Report certified by Consortia in NOVA (Q2) *
- Mar 31: End of Q3
April 2024
- Apr 30: Student Data due in TOPSPro (Q3)
- Apr 30: Employment and Earnings Follow-up Survey
May 2024
- May 2: CFAD for 2024-25 due in NOVA *
June 2024
- Jun 1: 21/23 and 23/24 Member Expense Report due in NOVA (Q3)
- Jun 30: 22/23 and 23/24 Member Expense Report certified by Consortia in NOVA (Q3) *
- Jun 30: End of Q4
July 2024
- Jul 15: Student Data due in TOPSPro (Q4) FINAL
August 2024
- Aug 1: Student Data due in TOPSPro (Q4) FINAL
- Aug 15: Annual Plan for 2024-25 due in NOVA *
September 2024
- Sep 1: 22/23 and 23/24 Member Expense Report due in NOVA (Q4)
- Sep 1: 23/24 Certification of Allocation Amendment due in NOVA
- Sep 30: 22/23 and 23/24 Member Expense Report certified by Consortia in NOVA (Q4) *
- Sep 30: 24/25 Member Program Year Budget and Work Plan due in NOVA
- Sep 30: End of Q1
October 2024
- Oct 30: 24/25 Member Program Year Budget and Work Plan certified by Consortia in NOVA *
- Oct 31: Student data due in TOPSPro (Q1)
- Oct 31: Employment and Earnings Follow-up Survey
December 2024
- Dec 1: July 1, 2023 to June 30, 2024 Instructional Hours and Expenses by Program Area due (actuals) in NOVA and certified by Consortium *
- Dec 1: 22/23, 23/24 & 24/25 Member Expense Report Due in NOVA (Q1)
- Dec 31: 22/23, 23/24 & 24/25 Member Expense Report certified by Consortia in NOVA (Q1)
- Dec 31: End of Q2