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AEP Due Dates

* Items with an asterisk are consortium deliverables

January 2024

  • Jan 31: Student Data due in TOPSPro (Q2)
  • Jan 31: Employment and Earnings Follow-up Survey

February 2024

  • Feb 28: Preliminary allocations for 2024-25 and 2025-26 released by this date.

March 2024

  • Mar 1: 21/22 and 22/23 and 23/24 Member expense report is due in NOVA. (Q2)*
  • Mar 31: 21/22 and 22/23 and 23/24 Member Expense Report certified by Consortia in NOVA (Q2) *
  • Mar 31: End of Q3

April 2024

  • Apr 30: Student Data due in TOPSPro (Q3)
  • Apr 30: Employment and Earnings Follow-up Survey

May 2024

  • May 2: CFAD for 2024-25 due in NOVA *

June 2024

  • Jun 1: 21/23 and 23/24 Member Expense Report due in NOVA (Q3)
  • Jun 30: 22/23 and 23/24 Member Expense Report certified by Consortia in NOVA (Q3) *
  • Jun 30: End of Q4

July 2024

  • Jul 15: Student Data due in TOPSPro (Q4) FINAL

August 2024

  • Aug 15: Annual Plan for 2024-25 due in NOVA *

September 2024

  • Sep 1: 22/23 and 23/24 Member Expense Report due in NOVA (Q4)
  • Sep 1: 23/24 Certification of Allocation Amendment due in NOVA
  • Sep 30: 22/23 and 23/24 Member Expense Report certified by Consortia in NOVA (Q4) *
  • Sep 30: 24/25 Member Program Year Budget and Work Plan due in NOVA
  • Sep 30: End of Q1

October 2024

  • Oct 31: Student data due in TOPSPro (Q1)
  • Oct 31: Employment and Earnings Follow-up Survey

November 2024

  • Nov 17: 24/25 Member Program Year Budget and Work Plan certified by Consortia in NOVA * Extension for 2023

December 2024

  • Dec 1: July 1, 2023 to June 30, 2024 Instructional Hours and Expenses by Program Area due (actuals) in NOVA and certified by Consortium *
  • Dec 1: 22/23, 23/24 & 24/25 Member Expense Report Due in NOVA (Q1)
  • Dec 31: 22/23, 23/24 & 24/25 Member Expense Report certified by Consortia in NOVA (Q1)
  • Dec 31: End of Q2

January 2025

  • Jan 31: Student Data due in TOPSPro (Q2)
  • Jan 31: Employment and Earnings Follow-up Survey

February 2025

  • Feb 28: Preliminary allocations for 2025-26 and 2026-27 released by this date.

March 2025

  • Mar 1: 22/23 and 23/24 and 24/25 Member expense report is due in NOVA. (Q2)*
  • Mar 31: End of Q3
  • Mar 31: 22/23 and 23/24 and 24/25 Member Expense Report certified by Consortia in NOVA (Q2) *

April 2025

  • Apr 30: Student Data due in TOPSPro (Q3)
  • Apr 30: Employment and Earnings Follow-up Survey