AEP Due Dates

* Items with an asterisk are consortium deliverables

June 2020

  • Jun 1: 18/19 and 19/20 Member Expense Report due in NOVA (Q3)
  • Jun 30: 18/19 and 19/20 Member Expense Report certified by Consortia in NOVA (Q3)
  • Jun 30: End of Q4

August 2020

  • Aug 1: Student Data due in TOPSPro (Q4) FINAL
  • Aug 15: Annual Plan for 2020-21 due in NOVA

September 2020

  • Sep 1: 18/19 and 19/20 Member Expense Report due in NOVA (Q4)
  • Sep 1: July 1, 2019 to June 30, 2020 expenses by program area due (estimates only) in NOVA
  • Sep 30: 18/19 and 19/20 Member Expense Report certified by Consortia in NOVA (Q4)
  • Sep 30: 20/21 Member Program Year Budget and Work Plan due in NOVA
  • Sep 30: End of Q1

October 2020

  • Oct 30: 20/21 Member Program Year Budget and Work Plan certified by Consortia in NOVA
  • Oct 31: Student data due in TOPSPro (Q1)

December 2020

  • Dec 1: July 1, 2019 to June 30, 2020 Instructional Hours and Expenses by Program Area due (actuals) in NOVA and certified by Consortium
  • Dec 1: 18/19, 19/20, & 20/21 member expense report due in NOVA (Q1)
  • Dec 31: 18/19, 19/20 & 20/21 Member Expense Report certified by Consortia in NOVA (Q1)
  • Dec 31: End of Q2

January 2021

  • Jan 31: Student Data due in TOPSPro (Q2)

February 2021

  • Feb 28: Preliminary allocations for 2021-22 and 2022-23 released by this date.

March 2021

  • Mar 1: 18/19 and 19/20 and 20/21 Member Expense Report due in NOVA (Q2)
  • Mar 1: Close out of 18/19 Member Funds due in NOVA
  • Mar 21: Close out of 18/19 funds in NOVA certified by Consortia in NOVA
  • Mar 31: 18/19 and 19/20 and 20/21 Member Expense Report certified by Consortia in NOVA (Q2)
  • Mar 31: End of Q3

April 2021

  • Apr 30: Student Data due in TOPSPro (Q3)

May 2021

  • May 2: CFADS for 2021-22 due in NOVA

June 2021

  • Jun 1: 19/20 and 20/21 Member Expense Report due in NOVA (Q3)
  • Jun 30: 19/20 and 20/21 Member Expense Report certified by Consortia in NOVA (Q3)
  • Jun 30: End of Q4