NOVAAEP Questions and Answers
This is a collection of questions that are most frequently asked of the AEP Office. They are organized by topic area and will be updated as needed.
Other/General
Charter schools do not meet the education code requirements for CAEP consortium membership and therefore CDEs legal opinion on charter schools – consortia are not required to allow charter schools to join the consortium.
Per the guidance, when a district submits their expenses it has been reviewed and approved by the district business/ accounting office. The consortium lead only checks to see if the expenses are in line with the overall consortium plan and the district annual plan. We do not want consortium leads responsible for approving or reviewing expenditures as that opens them up to all kinds of responsibility. But in other consortia, member share their expenses with each other and discuss openly what they are spending their funds on.
Yes, any Member Representative assigned to a member agency and given authority to vote on behalf of that institution, must be approved by the institution's governing board. Their approval must be notated in the minutes of that board meeting and kept on file if ever needed. No Member Representative is allowed to cast a vote for an agency without such board approval.
Member agencies cannot be removed from your dashboard unless they have left the consortium all together. Since we are just dealing with the member representative retiring, we cannot have their agency removed.
Someone from their agency will need to be added to NOVA to approve the plan on the district's behalf. They may need to hold an emergency board meeting to get someone board approved to do this.
The only other option is to have the Superintendent/President of the agency give you permission, in writing, to approve the Annual Plan on their behalf. Once permission is obtained, you can add yourself as a member representative for that agency. To do this you will first click to add a contact at the agency in NOVA. Add yourself as a Member Representative. You will then remove other member representatives (if there are any) until you are the first one listed. Please write the people down so no one is accidentally left off. Once you are the first Member Rep listed, you will now want to add the others back.
Once you have done that and approved the Annual Plan, you will go back to the agency dashboard and remove yourself from their agency.
