Q&A - Do not use (Due Dates) (Administrators) - California Adult Education Program

AEP Questions and Answers

This is a collection of questions that are most frequently asked of the AEP Office. They are organized by topic area and will be updated as needed.

Do not use (Due Dates)

Do not use (Due Dates) (5)

Q1 Are there additional quarterly due dates like WIOA?

The due dates are not aligned yet (3rd Quarter Reports are due 4/30/17, and 4th Quarter Reports are due 8/1/17).

Q2 I am working on submitting our AEP data today. Just wondering if there will be an opportunity to resubmit after August 1. This is my first time doing this report and if I find any mistakes will there I be able to submit an amended report?

We need this data for legislative reporting - and we need it submitted timely, but we also need accurate data. If you find some flaws in your data after the 8/1 submission date, please work with CASAS to correct them. Keep in mind CASAS is reviewing the data in order to provide us the best info possible for state reporting – so we would anticipate if you had any edits – it would be done relatively quickly – like in early August.

Q3 We have members asking already about the Fourth Quarter/End of Year report with the date range of July 1 - June 30th, due via TE, which is due on August 1, 2018.

The EOY data submission and reporting pertains to the period of July 1 to June 30. So, if we’re talking about PY 17-18, there should be no hours or any other data from July 2018. Note: the user doesn’t really need to be concerned about this as long as records are dated accurately, because TE EOY reports know to exclude data outside PY 17-18.

Q4 Quick question, may I please have you confirm that the financial reports (on the old MIS system) are due on the 31st? We have the 25th floating around yet wanted to confirm the correct date. This is the holy calendar that I use to get the accurate due dates: http://aebg.cccco.edu/For-AEBG-Grantees/Calendar-of-Events-Due-Dates

Yes, that calendar is accurate. The two upcoming deadlines are on the 31st: the expense report and the Q2 TE student data.

Q5 I have a member in our Consortium that is currently undergoing a management restructure. The individual who was running the TE reports is no longer in that position and I realized on Friday that they didn't submit a DIR for their site. I contacted the site administrator and tomorrow she can work with someone on generating the DIR. Please advise, do you suggest they still submit late? or wait until the Q3 DIR?

Please have them submit it as soon as possible. Waiting until Q3 is not advised.