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–Susan Lytle Gilmore, Ph.D., Director of Adult Education, Sacramento City Unified School District
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AEP Questions and Answers

This is a collection of questions that are most frequently asked of the AEP Office. They are organized by topic area and will be updated as needed.


We are tracking all reportable individuals one or more hour of services and/or instruction. If you entered the student record and hours in TOPSPro, then you can report that in NOVA for this exercise.

Use the student update record to report service hours in TE just like you would for class hours. It would be helpful to identify a program area by creating a class.

This is Year 1 of tracking this information. We will continue to provide technical assistance on student data reporting. If you did not report the hours, you will not be penalized.

This may capture the service hours, but it still does not align them with a program area. If you know the program area, please indicate that in TE. If not, then we cannot use that information for this exercise.

That is correct. And if it is a support service class for CTE, ESL, etc. – please indicate the program area in TOPSPro.

CASAS has provided a separate report for “hours of instruction” in TOPSPro.

That is fine to set it up that way; we just do not have any way to track the hours you spent on that student.