AEP Questions and Answers
This is a collection of questions that are most frequently asked of the AEP Office. They are organized by topic area and will be updated as needed.
Fiscal / Fees / Spending
No. 2016-17 carry over will be spent first and subtracted from your allocation. Once that is 100% spent, then begin spending 2017-18 funding.
If a member has not followed your by-laws and has not submitted the appropriate paperwork to receive consortium funding, I would advise you to have the fiscal agent or designated member hold these funds until the consortium can meet to decide next steps.
The consortium should document the reasonable intervention to attempt to have this member comply with the consortium & state requirements. If after several attempts to help this member (and the state can assist as well), and you were not successful, then per education code 8914 (a thru c), the consortium membership could decide to reduce this member’s funding.
The 45 day trailer bill only applies to members that are in good standing. If you are having problems with a member complying with your governance/by laws, I would suggest you contact AEBG TAP to document the problems, and work with them to provide technical assistance.
Once this process is followed and if the member’s fund are reduced, the consortium could reallocate these funds to other members in the consortium. But you would need approval from the state to do this and we would have to see what technical assistance was provide (and if it was reasonable).
For K12 adult school – CTE Adult School classes can charge fees. This doesn’t apply to community colleges. It looks like its member certification. If yes- it’s should be certified by the fiscal person.
The consortium certification is decided by the members of who is providing that administrative oversight. It could be the consortium lead, could be a fiscal person designated by the members, could be an outside auditor, etc.
The AEBG fees policy that goes into effect 7/1/18 (and is posted on the AEBG website under guidance) only impacts the seven AEBG program areas. Parenting is not an AEBG program area. It’s a gray area between what is K12 Child School Success under AEBG and what is non-AEBG parenting.
Suggestion: define the difference between K12 School Success program and Parenting. Then bring it back to CTE for the OK on charging fees for the non-AEBG parenting courses. It would be important to show the distinction.
It is an allowable use of AEBG funds – but permission also depends on the local district agreements. AEBG doesn’t negotiate faculty and teacher bargaining agreements. Whatever was agreed to by the district and the bargaining unit for professional development and substitutes – would be the local call.