It is not required to report or track service hours for the California Adult Education Program. However, if you did mark service hours in TOPSPro, you would have to go back to your attendance system to see if the service hours were broken out/down by program area. If not, you have no way of validating what program areas are connected to those service hours. You would not report these services in NOVA for this exercise nor should you attempt to guess how many service hours are assigned to each program area.

If using the CASAS program hours report, log on to TOPSPro, go to Reports – then State Reports – California – AEP Program Hours to generate a NOVA compatible view of hours of instruction.

Yes. Please report any of these instructional hours based on the distance-learning model (where students accrue hours without necessarily being in the classroom or being with the teacher). And if those hours are already in Tops Pro, simply use Tops Pro.

The information you are seeking is with CASAS. Contact CASAS Technical Support for access to the report.

Pre- and post-testing are not mandated for CAEP - only for agencies receiving WIOA Title II funding. CAEP only collects and reports adult learner demographics, barriers, and program outcome information. Pre- and Post-assessments are optional for CAEP to show learner gains.

We would recommend that you speak to non-WIOA noncredit reps at colleges that are not WIOA II grantees. Some use CASAS for pre/post testing, and some do not.

As far as non-WIOA college reporting: attached is the Beginning of the Year Letter (BOTYL) as it relates to how to report and to what system.

If the district is non-WIOA, you only need to report your noncredit student data into the Chancellor’s Office MIS (COMIS) – like you are normally doing (no extra reporting is required – as mentioned in the BOTYL). Keep in mind we are having some noncredit issues around the new attendance policy, and we are also fixing some coding in MIS – but that is outside the consortiums control. Should be a pretty simple transition. We would still advise you to talk to other non-WIOA colleges . CASAS can also walk you through the dropping of WIOA II.

There is an Info button at the top of the report setup screen for CAEP Tables, which leads to information about all fields in the report. There are four literacy gains unrelated to pre/post-testing: Carnegie Units/high School Credits, CDCP Certificate, Occupational Skills Gain, and Workforce Preparation. Carnegie units are used for EFL Gains and not used here.

If this question is regarding the CAEP requirements, then as a college they would be using CCCCO MIS, not TE.

CASAS has a page of their website devoted to this subject. They offer guidelines, resources and even a recording of a panel discussion regarding it. That information can be found here: https://www.casas.org/training-and-support/casas-peer-communities/california-adult-education-accountability-and-assessment/California-Employment-and-Earnings-Survey

If you have questions after looking at the site, you can reach out to CASAS directly at caep@casas.org.

Launchboard data is informational only. We are aware it does not match reality. Launchboard has transitioned to DataVista, however that data is not available yet. By next year DataVista should be accessible and accurate. They should see that the data pull from Launchboard is from 21-22 (listed just below the Launchboard title in the Program Area Report). All members are advised to use their primary data source (TE in this case) to pull their true data. In the text box explaining why the launchboard data is blank or doesn't match, please list the data source they used.

K12s use CASAS and the colleges use MIS. If your college is using CASAS, you can email CASAS at caep@casas.org to get the guidance on TRPSpro.

Adult schools can use the CASAS test scores of their AJCC partner as long as their is a signed MOU/agreement in place to share data. Jay Wright with CASAS is open to receiving additional questions and to provide models or examples of how this has been done in other regions.

This course would fall under Workforce Preparation. Alternatively, it could fall under Career Technical Education, if it is part of a pathway leading to a career and taught by a CTE credentialed instructor.

Diagnostics: There are no required diagnostics. However, your site may want to CASAS pre- and post-test with the possibility that a student may reach 40 hours and have an Educational Functioning Level (EFL) gain. Northstar is a diagnostic tool that is available to measure an individual's digital literacy. OTAN is currently running a pilot with Northstar that your site may want to take part in.

Outcomes: As far as outcomes, once a student reaches 12 hours in the course, they would qualify for Column G Other Literacy Gains as an outcome.

All of the due dates for CAEP are listed on the caladulted.org site under Administrator, News, Due Dates.

We at CAEP TAP do not have access to TOPSpro and the corresponding data; however CASAS may be able to help you with that. You can reach out to them directly at techsupport@casas.org or call at 1-800-255-1036.

CAEP does not store this type of data. CASAS, via the TOPSPro Enterprise (TE) system, may have captured this consortium-wide data. CAEP TAP recommends reaching out to CASAS at techsupport@casas.org for a comprehensive report.