Q&A - Program Area Reporting (Hours) (Educators) - California Adult Education Program

Educators

My teachers became my second family. They made me feel a part of something bigger for the first time in my life.

– Juan, Vista Adult School

AEP Questions and Answers

This is a collection of questions that are most frequently asked of the AEP Office. They are organized by topic area and will be updated as needed.

Program Area Reporting (Hours)

Program Area Reporting (Hours) (2)

Q1 What if a student received 30 minutes of counseling? Does that mean that the service for that student should not be reported?

If you are a college, you can use the CCFS-320 Reporting System or TOPSPro or your local attendance system. (K12 & COEs can use TOPSPro or their attendance system). If these systems do not report minor increments (like 30 minutes) or did not track services, then you would not report these in NOVA as you have no system verification. Please remember that all hours must be verifiable.

Q1 How do we report the Hours of Instruction based on the information in the CASAS Instructional Hours by Class report. Hours are listed at the bottom in 5 different ways. For consistency I want to make sure I am reporting the Hours correctly.

There is a roll up report that TE has that should provide the correct hours you would report in NOVA. On page 4 of the Budget Bill Reporting Requirement (linked below), it identifies the report to use.

https://caladulted.org/DownloadFile/1226
2020-21 Budget Bill Reporting Requirement Final
All data must be submitted in NOVA as follows: • Each consortia member will be asked to submit estimated amounts by September 1, 2021 into NOVA for the following: o Program Year 2020-21 – hours of instruction by program area.
caladulted.org