Q&A - Other/General (Educators) - California Adult Education Program

Q86 Is there any way more dollars can come out to the field, like that data money came out before. ALL of this is new work that has become new and added costs JUST to fill out all these new reports and ALL the required data tracking...you know this is killing us off slowly. The cost for data collection is coming out of funds that are then not available for students and programs.

We will note these hardships in our report to the legislature.

Q87 I do think there is a possibility that for Members who receive small amounts of funding might consider the funding not worth the amount of reporting required; this might put them over the edge (just my two cents).

If smaller districts are overwhelmed by this exercise, please tell them to do the best they can, knowing that some of this data may be used for policy decisions. There is no penalty for zero reporting, but it doesn’t help us move the program forward.

Q93 Do you have an estimated time as to when we will receive the next CAEP apportionment?

Funds are scheduled to be released per the CDE schedule that was posted. A list of K12/COE Fiscal Agents and Direct Funded agencies, their entitlements and the apportionment payment schedule can be viewed on the California Department of Education CAEP Funding Results web page. A list of Community College Fiscal Agents and Direct Funded Community College agencies can be viewed on the California Community College Chancellor’s Office Apportionment Reports web page.

Q96 A member is looking for the adult education funds from the state. What funding stream will they be getting those funds under? The CBO there isn’t familiar with Adult Education, and wants to make sure he is looking in the right place for the adult program funds.

There are a few ways to receive various adult education fund streams…

WIOA II – apply through CDE to obtain federal literacy funds serving adult students.
LCFF – review the county LCAP and see if any local control formula funding has been set aside for adult education.
CAEP – contact your regional adult education consortium and become involved in the regional planning process for adult education. The consortium makes the funding decisions.
CalWORKs – check with county social service if they have employment & training dollars for their clients that the county office could run instructional programs to meet their needs.
Perkins – check with local K12 district in the county/region about the availability of adult education Perkins dollars.

There is no set aside pot of adult education funds for K12 districts or county offices unless they go through the fund sources above (and the process to apply for the funds).

If they are a member and just curious where to find their allocation:

The money should come from the County Treasury if they are a K-12 direct funded.

Once received, the money should be put into a Fund 11 with a resource code of 6391.

Q97 Is time and effort (time accounting) are required for our staff that are funded with CAEP (resource 6391). Could you provide guidance?

Each district is able to take 5%, or their CDE indirect rate, whichever is LESS, of their yearly allocation to be used for indirect. Indirect costs would be anything not directly tied to the program, such as an administrator who has a small portion of their salary paid which covers the time needed to approve items in NOVA.

If you have Personnel or Financial staff that touch the budgets and work for adult ed, a portion of their time (as appropriate) can be charged to the indirect. The indirect is to be taken on a quarterly basis and should be applied based on expenses. So, if you have a $5,000,000 allocation, but in Q1 you spent $100,000, the indirect claimed for Q1 would be 5% or CDE indirect rate of the $100,000 expenses.

AEP Questions and Answers

Other/General