AEP Questions and Answers
This is a collection of questions that are most frequently asked of the AEP Office. They are organized by topic area and will be updated as needed.
Fund Sources
Yes – we are tracking all operational costs regardless of fund source. Therefore, this goes beyond AEBG/AEP. This would include any student fees, apportionment, LCFF, grants, donations, etc.
Yes – please include all revenue sources even if they exceed AEBG/AEP funding. We are hoping that your true operational costs will exceed the amount of adult education program funding, as it will show how much leveraging of other fund sources our members are doing with their program.
Yes, we want you to include all non-AEP funds that are used in AEP program areas.
If they are providing services to other members assisting adults in any of the program areas, they should report those funds.
If the funds are used to serve adults in the seven program areas, please report that in NOVA.
Although the hours might not be able to be reported, if you know how much funding is used to support / serve adults in the seven program areas, please report these funds for this exercise.
Correct. This is what was expensed in 17-18. Meaning the cost of running your programs in 17-18. Sometimes you do not spend all of your annual allocation.
Please estimate how much of the funds were used to cover operational costs in 17-18.
The 17-18 budget bill requirement is to report on those seven program areas that fall under adult education as defined by AB104. This would mean the adult education program area has credentialed teachers, follows existing education code and regulations, and is NOT a community education, community service or contract education program. These fee-based programs are outside of the California Adult Education Program (formerly known as AEBG). Finally, to clarify, K12 or County Office CTE fee-based programs that have credentialed teachers and follow all applicable education code would be considered part of this reporting exercise.
As long as those hours are reported correctly elsewhere - I would not be concerned about have no workforce reentry leveraged funds. There is no penalty.
Yes – that’s fine. If you didn’t receive the funds during the time period July 1, 2017 to June 30, 2018, then please do not report those expenses.
Please prorate the class expenses to reflect the share of the AE students.
No, please do not include them. Only included expenses for the 7 AEP program areas.
It would be your cost, plus the in-kind cost the other member paid or reduced.
Yes - the leveraged funds area report is the correct field to record this expenditure.
