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AEP Due Dates

* Items with an asterisk are consortium deliverables

October 2018

  • Oct 30: (deadline extension): 16/17 & 17/18 member expense report certified by consortia in NOVA (Q4); Will also include Year End Financial Report (Narrative)
  • Oct 30: (deadline extension): Member Program Year Budget and Work Plan Due in NOVA (Includes 17/18 carry over and 18/19 new funds)
  • Oct 31: Student data due in TOPSPro (Q1)

November 2018

  • Nov 30: (deadline extension): Consortium Certification of the Program Year Budget and Work Plan Due in NOVA (Includes 17/18 carry over and 18/19 new funds)

December 2018

  • Dec 1: 17/18 & 18/19 member expense report due in NOVA (Q1)
  • Dec 31: 17/18 & 18/19 member expense report certified by consortia in NOVA (Q1)
  • Dec 31: End of Q2

January 2019

  • Jan 31: Student data due in TOPSPro (Q2)

February 2019

  • Feb 15: Budget Bill Requirement - 17-18 Program and Expenditure Data by Program Area due in NOVA
  • Feb 28: Preliminary allocations for 2019-20 & 2020-21 released by this date

March 2019

  • Mar 1: 17/18 & 18/19 member expense report due in NOVA (Q2)
  • Mar 1: Close Out of 16-17 member funds in NOVA
  • Mar 31: 17/18 & 18/19 member expense report certified by consortia in NOVA (Q2)
  • Mar 31: End of Q3
  • Mar 31: Close Out of 16-17 funds in NOVA certified by consortia in NOVA

April 2019

  • Apr 30: Student data due in TOPSPro (Q3)

May 2019

  • May 2: CFADs for 2019-20 due

June 2019

  • Jun 1: 17/18 & 18/19 member expense report due in NOVA (Q3)
  • Jun 7: Certified 3-year strategic plan due from consortia in NOVA
  • Jun 17: Data and Accountability Budget Revisions are due
  • Jun 30: (deadline extension): Data and Accountability funded activities end
  • Jun 30: 17/18 & 18/19 member expense report certified by consortia in NOVA (Q3)
  • Jun 30: End of Q4

July 2019

  • Jul 31: Final Data and Accountability expense report due

August 2019

  • Aug 1: Student data due in TOPSPro (Q4) FINAL
  • Aug 15: Annual Plan for 19-20 due
  • Aug 26: Data and Accountability close out due

September 2019

  • Sep 1: 17/18 & 18/19 member expense report due in NOVA (Q4)
  • Sep 30: 17/18 & 18/19 member expense report certified by consortia in NOVA (Q4)
  • Sep 30: 19-20 Member Program Year Budget and Work Plan Due in NOVA
  • Sep 30: End of Q1